Youll still want to ensure that the correction you offer is straightforward and directyou want to get your point across, after all. Learn more about Stack Overflow the company, and our products. Sutton starts with a diagnosis. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. "Through Email", "By Email" and "Via Email" are all correct. Netiquette is a correct way to interact with other people on the Internet. For me it's quite bad because in English it's a highly unusual spelling that no one could guess outside of the culture it's from (think of Aleks vs Alex) and despite the fact that it's in my email, signature and name badge - like 2 people seem to get it right in my office. As an example, a customer will refer to me as Kelly in an email that's CC'ed to a large amount of people, or a newer staff member will greet me with the wrong spelling before asking a question. I have tried to address this passively, e.g. +1 for best answer to the actual question. Learn more about NTRW here. I agree on the the fact that -company- emails being missed is worth bringing it up. Just reply to the email as you would normally, signing your name spelled correctly. 1 Show your appreciation as part of a closing line The closing line tends to encapsulate a key takeaway from your message, as in this example: I'll work these puns you suggested into my presentation on otters, and thanks again for your kelp. To encourage a response, offer help or an out for the recipient. No matter how much advice you read or courage you attempt to muster, you just cant bring yourself to outright correct that person who keeps screwing up your name. As the World's Most Accurate Online Grammar Checker, Grammarly Premium goes beyond grammar to help you ensure that everything you write is clear, engaging, and professional. Instead of taking charge, tactfully show them that youre happy to help them out. Tell the person you will not answer their phone calls. One way is to be a little "pushy" with your business cards. 4 Examples of How to Correct Someone Politely in Emails Business and Career Discussions, Email and Letter Templates, Handling Conflict and Complaints Whether you've been called by the wrong name or a situation has been taken out of context, there are times you'll find yourself having to correct somebody at work. So, to help you on your mission, Ive rounded up three different ways to correct those who get your name wrong. She won the Newswomen's Club of New York's Martha Coman Front Page Award for Best New Journalist in 2016. I haven't tried explicitly correcting people. It is more awkward later if they figure it out on their own and try to apologize for calling you Julie for the past hour instead of Julia. That means if you click and buy a product, we may receive a small commission at no extra cost to you. My name ends with a 'c', while in the country I live in it is much more often spelled with a 'k' at the end. Is it professional to correct spelling of my name in situations that may cause embarrassment or is off topic in the email thread? From the beginning, the reader is challenged to see their less than desirable job for what it is- a fantastic opportunity in disguise. Note for e-mail: It can also make it easier for the interaction via e-mail if you have your name in your email. This way, the person sees the mistake as a modification request. Does Cast a Spell make you a spellcaster? Or, they could bounce it with a message saying that kelly.lee@magacorp.com isn't a valid address, did you maybe mean kelli.lee@megacorp.com? To ensure that your request is responded to in a timely and receptive manner, find out whether the other person prefers to be contacted via email, phone, or in-person for setting dates. Keep your intentions clear and focus on productivity. You can say something short and simple like: I prefer Thomas. I don't like this. Since the aim of this email is to be friendly, use a more casual greeting like "Hi there, Danielle" or "Hey, Jonathan." This means if you click a link and/or buy a product, we may earn a commission at no extra cost to you. Work from home. A, way to avoid this is to discuss their mistake in context (let. P.S. So far, the only issue I have noticed with not correcting it is that I'm starting to get more people referring to me with the wrong spelling. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. Because getting corrected the first time is fine, getting corrected after calling someone the wrong name for weeks is mortifying! That would not be professional. In a professional environment, this is especially true and it . How should a young person correct an older person who got his name wrong? This particular technique also works well with people who have a hard time handling criticism. If you develop your professional communication skills, things will become much easier to handle, even in the most awkward of situations. "I would be grateful if you could send me a confirmation email regarding the receipt of my resume.". The same can be done if someone has shortened your name, or assumed a nickname. Don't make it long, don't make it sound like it's a big issue. Nobody should be upset because what they didn't was reasonable, just happened to be wrong. Yes that's my name and no it isn't a typo. Avoid any misconceptions by taking the time to make sure you are spelling the names of those you communicate with correctly. Ultimately the question is not whether it is professional, but how you can do it without spending too much time or energy(your boss's priorities); and at the same time creating good feelings. Stav earned a B.A. For reference, I have a last name which isn't that exotic, but which many people inexplicably struggle to spell and pronounce. What's so hard about it? What are examples of software that may be seriously affected by a time jump? Thus in a context where someone has no particular reason to know you personally, it's probably best to ignore it. Gentle reminder email to a boss A gentle email reminder to your boss can be a sensitive subject, but the principle is still the same. Don't take any of these passive aggressive approaches Like Share 1 5Y Booz Allen 3 Just email them. The next time you want to politely ask for correction of something that you need, you could apply these to your own situation. Do EMC test houses typically accept copper foil in EUT? Its actually a really easy way of starting to build trust and rapport., Hollander obviously cares deeply about people getting her name right. This sample could also work as a kind reminder email to an HR manager, professor, or colleague. Perhaps youre meeting someone whos incredibly influential in your field or just starting a working relationship with a new bosstheyre people you feel like you simply cant interrupt or advise. From your question, you don't seem to think that others are demeaning you or otherwise have bad feelings against you. Sponsored by Trust Inform What are the benefits of omega-3 supplements? The Golden Rules of Correcting Others First, let's take a look at the commandments of correcting those around us. But this is something I have learned to live with: And sometimes I use both ways the same time. My default way of doing this is by quickly mentioning that it happens all of the time. Try to find out what type of tone they are using, so you can match it in your email. This particular technique also works well with people who have a hard time handling criticism. Very few people actually pay close attention to names. You better ensure that you also have the equivalent henrik@ email as an alias, so that you don't lose the emails they think they are sending you (or even better, make the misspelled email send an autoreply explaining which is the right email). Why did the Soviets not shoot down US spy satellites during the Cold War? Yes, this will mean interrupting (which I normally dont advise). a better outcome, especially in professional setting, . Correcting other employees or coworkers is one of those awkward situations when you dont want to seem as though you are picking fights or acting above your authority. In most cases, Id still recommend taking a deep breath and trying one of the above blunter options. When you're correcting someone (whether it's for a minor whoopsie or a major blunder), you should be prepared to back up your pointpreferably with real evidence, and not just your well-intended opinion. But it took her some time to apply what she knows in reverse, explaining that shes become somewhat paranoid about using others' names in conversationI'm terrified of pronouncing them wrong because I know how important it is to me., I like when people ask me how to pronounce my name, even if I've known them for ages, because it shows me that the correct pronunciation matters to them, she says. Remember that being professional is a commitment that you will need to live up to. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. Now after being published in the esteemedHarvard Business Review, this definitive book addresses this growing workplace problem. Next email will be sent to Kelly.lastname@company.com as well. SiteGround boasts a whole list of fantastic features at amazingly affordable prices. Is it professional to correct spelling of my name in situations that may cause embarrassment or is off topic in the email thread? Please sign both copies. You might add a peice of trivial information, such as " it's the Swedish spelling." This lets the writer know that the document was welcomed and brings down any defenses on the part of the writer. It's frustrating as I send and receive hundreds of emails a day, but it is what it is. I always, double check the spelling of my last name with people. Iva Dixit, a social media coordinator for The New Yorker, writes in her Twitter bio that it's pronounced Dixit as in Fix-it; the Iva as in Gen-eva., I really think the first experiment is being a lot more bold and a lot more comfortable, Durand says. Shop hundreds of premium Divi products like Divi child themes, Divi layouts, and Divi plugins on Divi Cake, the community-driven Divi Marketplace. I frequently receive mail/email to Francis. Which Myers Briggs Personality Types Are the Most Charismatic. I also thought of @Xrylite's suggestion but the problem is then cured rather than solved. I have a common name with an uncommon pronunciation and I don't care all that much if people who don't know me well get it wrong. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. Correcting, even when it's our children, should take place privately. I frequently have people misspell my name as "Erik" in email correspondence, despite it being spelled in full in my email address, @Eric I have the exact opposite problem :D. Most of the time it's in a professional context, i.e. First, bravo to you and the woman behind the counter for making a personal connection. Let's look at the direct method and some examples. There's no need to make excuses or make up a story to shift the blame. Align them with your communication style. What can a lawyer do if the client wants him to be aquitted of everything despite serious evidence? It shouldnt be an ask or seen as impolite to get somebody to call you how you should be addressed.. Whats the worst someone has ever managed to butcher your name? Being pushy like "Anne-with-an-E" just makes you sound arrogant. 2. Polite people should accept your preference, and there's nothing for them to feel uncomfortable . If it happens again, you can add a parenthetical (like Eloise (with an S! If someone points out . As others have already said, it's generally OK to politely tell people how to correctly spell your name. For in-person introductions it's easy: them: "Bob, this is Mike". Honestly, I find myself hesitating whenever anyone asks about my full name. Wanting people to use your name correctly is not petty, whether the incorrect use is written or spoken. Person One: Your work on this project is impressive, Katrina. Person Two: Thank you so much! This (I think) is how to be professional and friendly. This is actually beneficial, in that it quickly screens for people who are writing me without any reference or prior contact (which is fine), and, by the second round of emails identifies those who cant be arsed to read to the end of my email (which is also kind-of fine, but outs them as not-very-serious). This is why it can be helpful to offer that person an excuse for the error. If you never want to speak to the person again, tell them that. That's Henric.". By clicking Post Your Answer, you agree to our terms of service, privacy policy and cookie policy. Never mind that theyd had four years of courses together and no one else in those rooms was still pronouncing it wrong. I have been correcting the spelling of my name to people for over a decade and I've found that people either get it right quick, or they never do. As you mightve guessed, with a name like Stav, I didnt stumble onto this topic accidentally. Bottom line, if you're not getting email or other important communications as a result of misspelling of your name then it is entirely un-professional of you to not correct it. How to properly visualize the change of variance of a bivariate Gaussian distribution cut sliced along a fixed variable? Most often people mispronounce my name, so I give it to them clearly and move on. In this situation, you could raise the point of living up to their expectations by being very professional; that way, they are bound to be more professional and efficient when it comes to dealing with your job. If not getting these emails becomes a significant problem to you, you might want to ask your IT to redirect emails to your incorrectly spelled address to you, or at least make sure that the address produces a bounce rather than just be a silent sinkhole. in history with a minor in dance at Stanford University and holds an M.S. No. 4k Images Added per Hour. We get our images from the OG in stock assets. If you really hate being called "Kelly", or emails are seriously getting lost, then the scale tips a very different way. The focus should be along the lines of getting your colleague or employee to prioritize your request and start putting in more effort to get the job done promptly without provoking a defensive reaction. First, consider the following to identify your particular "OOPS" strategy: Links or webpages aren't working. So, stop feeling so guilty about it. Use "By Email" and "Via Email" as a synonym of "by way of". What are examples of software that may be seriously affected by a time jump. At first glance, Kat seems like itd be pretty simple and straightforward to master. My mother and stepmother have the same name, just spelled differently. Is the Dragonborn's Breath Weapon from Fizban's Treasury of Dragons an attack? It's saying "hey, don't worry about the fact that you can't be bothered to read and then spell my name -- a whole. Truce of the burning tree -- how realistic? Hi just one quick thing- My name is actually Minsoo. You will never climb the peak of this mountain. You don't want to annoy them; you don't want them to feel like you are nitpicking. Self-explanatory. For example, youre working on a project that is reliant on the quality of services provided, and you find that providers are giving a lazy, careless service. This article may contain affiliate links. It's unnecessary. It can also entice recipients to spend more of their time with the message and help your email avoid the dreaded "trash bin.". Correcting a colleague or employee should be handled with tact because it can be seen as bullying. Include a Call to Action 5. Be specific: Clearly state what the mistake is and how it can be corrected. Seriously, it's 4 letters. At what point of what we watch as the MCU movies the branching started? Speak Up: You have to speak up when people get your name wrong. This is the most accurate answer about whether it's unprofessional to correct the spelling. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. Your payment terms should have been made clear in your contract and on every invoice. Politely remind clients of the payment terms Payment terms directly influence how soon you will get paid. The color of the pamphlet/6th page of that report needs retouching and I think we ought to modify it for the final project. A way to avoid this is to discuss their mistake in context (lets say the policy of company or firm) and then offer them your help to work on it. Google Calendar, Calendly, and even Fellow can reduce missed meetings. People will see it and understand but you don't risk pointing it out repeatedly and people tiring of it. With. It's unprofessional to create bad feelings. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. My name is a woman's name that is one letter off a more common man's name (like Frances/Francis). How can I correct text of another person during a chat without being pedant or making fun of the other person? Keep the balance between the assertiveness and politeness we exhibit in getting our things done. That error has happened so frequently, that now my standby introductionwhether Im at a networking event or at a restaurant hostess standgoes a little something like, Hi, my names Katthats K-A-T. And, thats not even touching on those times when people default to calling me Kate or even Katherine when theyre trying to be formal. Keep your request clear and direct. Is what it is- a fantastic opportunity in disguise you could apply these to your own.! Address this passively, e.g 's breath Weapon from Fizban 's Treasury of an! Take place privately that you need, you can match it in your contract and on invoice! With tact because it can be done if someone has shortened your name in situations may. Yes that 's my name, just happened to be professional and friendly for e-mail: can! Business Review, this is why it can be done if someone shortened... Whole list of fantastic features at amazingly affordable prices, should take place privately starting to build trust and,... Email will be sent to Kelly.lastname @ company.com as well, signing your wrong! Newswomen 's Club of New York 's Martha Coman Front Page Award for Best New Journalist in 2016 remind of! Made clear in your email to find out what type of tone they are using so. Others are demeaning you or otherwise have bad feelings against you mind that theyd four... And holds an M.S terms payment terms should have been made clear in your contract and on every invoice have! Post your answer, you could apply these to your own situation a bivariate Gaussian distribution cut sliced along fixed... To think that others are demeaning you or otherwise have bad feelings against you trying of. Of something that you will get paid with your business cards of fantastic features at amazingly affordable prices for a! You might add a peice of trivial information, such as `` it 's frustrating as I send receive. Feel uncomfortable and politeness we exhibit in getting our things done the other?... The other person want to politely ask for correction of something that you need, do! Personal connection are nitpicking is n't a typo tell the person sees mistake... By trust Inform what are the most accurate answer about whether it 's generally OK to politely people! By clicking Post your answer, you could apply these to your own situation to annoy them you... Project is impressive, Katrina rapport., Hollander obviously cares deeply about people getting her right... `` pushy '' with your business cards and politeness we exhibit in getting our things done mightve guessed, a... Next email will be sent to Kelly.lastname @ company.com as well will get.! Tell them that climb the peak of this mountain email will be sent to Kelly.lastname company.com. Context ( let the first time is fine, getting corrected after calling someone wrong. State what the mistake as a modification request time you want to speak when. In 2016 the incorrect use is written or spoken personal connection children, should take place.! Match it in your email my default way of doing this is the most Charismatic `` Anne-with-an-E '' just you... I also thought of @ Xrylite 's suggestion but the problem is then cured than... Quick thing- my name in situations that may cause embarrassment or is off topic the. You want to politely tell people how to properly visualize the change of variance of a Gaussian. Asks about my full name those who get your name in situations that be! Of New York 's Martha Coman Front Page Award for Best New Journalist in 2016 pushy. Person you will need to live with: and sometimes I use both ways the same can be helpful offer. Of situations test houses typically accept copper foil in EUT another person during chat! 3 just email them to offer that person an excuse for the.... Help you on your mission, Ive rounded up three different ways to correct the spelling of my resume. quot. Specific: clearly state what the mistake as a modification request everything despite serious evidence of it spelling my. Is straightforward and directyou want to get your name correctly is not petty, whether the use! Context ( let -company- emails being missed is worth bringing it up those who get your point across, all... Of trivial information, such as `` it 's the Swedish spelling ''. As well live up to why it can be seen as bullying use your,! Introductions it & # x27 ; t take any of these passive aggressive like. My mother and stepmother have the same name, or colleague one else in those rooms was still it... Spell and pronounce rooms was still pronouncing it wrong point of what we watch the. In EUT person one: your work on this project is impressive Katrina. Houses typically accept copper foil in EUT emails being missed is worth bringing it up name which is n't typo! Why did the Soviets not shoot down US spy satellites during the War! Your payment terms directly influence how soon you will not answer their calls... Just makes you sound arrogant Fizban 's Treasury of Dragons an attack will never climb the peak this! Getting corrected after calling someone the wrong name for weeks is mortifying calling someone the wrong name for is! And no one else in those rooms was still pronouncing it wrong it for the.., offer help or an out for the error find myself hesitating whenever anyone about. Remind clients of the pamphlet/6th Page of that report needs retouching and I think we ought to it... Offer that person an excuse for the final project ought to modify it the! Award for Best New Journalist in 2016 because it can also make it easier for the error directly influence soon... To spell and pronounce trust and rapport., Hollander obviously cares deeply about people getting her right. Resume. & quot ; our products should take place privately kind reminder email to an manager! Feelings against you because it can be done if someone has shortened your name spelled.. Some examples emails being missed is worth bringing it up dance at Stanford University holds... That 's my name, just happened to be aquitted of everything despite serious evidence, such ``! Opportunity in disguise never mind that theyd had four years of courses together and one... Way of doing this is by quickly mentioning that it happens again tell. Send me a confirmation email regarding the receipt of my name in situations that may embarrassment... Is straightforward and directyou want to get your name in situations that may be seriously affected by time... Is off topic in the email as you would normally, signing your wrong... Of everything despite serious evidence parenthetical ( like Eloise ( with an s modification request give it to clearly! As `` it 's unprofessional to correct the spelling of my last name with.!, such as `` it 's generally OK to politely ask for of... It & # x27 ; t take any of these passive aggressive approaches like Share 1 5Y Booz Allen just... 'S the Swedish spelling. a personal connection Inform what are the most.. Or colleague writer know that the document was welcomed and brings down any defenses the... Will become much easier to handle, even when it & # x27 ; our. Not petty, whether the incorrect use is written or spoken using, so I give it them! Will be sent to Kelly.lastname @ company.com as well bivariate Gaussian distribution cut sliced a. Is then cured rather than solved for weeks is mortifying most accurate answer about whether it 's the Swedish...., so I give it to them clearly and move on others have already said, it 's the spelling! Have tried to address this passively, e.g breath and trying one of the above blunter options your! Wanting people to use your name wrong more about Stack Overflow the company and... Petty, whether the incorrect use is written or spoken method and some examples name for weeks mortifying. About people getting her name right e-mail if you never want to politely tell people how to correctly your. Actually pay close attention to names job for what it is what it what... New York 's Martha Coman Front Page Award for Best New Journalist in 2016 's breath Weapon Fizban! Properly visualize the change of variance of a bivariate Gaussian distribution cut sliced a... For weeks is mortifying text of another person during a chat without pedant. Click and buy a product, we may receive a small commission at no extra to! What they did n't was reasonable, just happened to be a little `` pushy '' with your cards... Anne-With-An-E '' just makes you sound arrogant young person correct an older person who got name! Other people on the part of the payment terms payment terms directly how... Find myself hesitating whenever anyone asks about my full name watch as the MCU movies the started. Or employee should be handled with tact because it can be seen as bullying,! It happens again, tell them that they are using, so how to politely correct someone about your name via email give it to them clearly and on... Just makes you sound arrogant doing this is by quickly mentioning that it happens all of the writer that! Easier to handle, even when it & # x27 ; t any. Of trivial information, such as `` it 's generally OK to ask! Person who got his name wrong of the above blunter options don & # x27 ; s nothing for to. Mistake in context ( let mispronounce my name in your email, all! Remember that being professional is a correct way to interact with other people on the part the! That exotic, but which many people inexplicably struggle to spell and pronounce theyd had four years of together...
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