A job description is a group of specifications, rules, details, responsibilities which a job applicant should be able to perform in order to acquire a job or simply knowing what tasks the employee should make. It should identify the skills, knowledge, experience, qualifications, aptitudes and other personal qualities that relate specifically to the job description, to ensure that your focus is on ability to do the job rather than on irrelevant personal characteristics. The job summary is a summary of the jobs objective, purposes, goals, etc. Once an employee knows about the responsibilities and duties of the job he or she can work accordingly and hence in a way job descriptions helps an employee in performing the job properly. Disadvantages of Job Specialization: Now that we have completed the advantages, here are some of the disadvantages that come with job specialization. It helps the supervisors for counselling and monitoring performance . There are a few rules that need to be followed while writing a job description: The job description should be present in a proper format that will attract the applicants. Whether you are starting your first company or you are a dedicated entrepreneur diving into a new venture, Bizfluent is here to equip you with the tactics, tools and information to establish and run your ventures. A project lead or a team lead must have a higher range of profiles which will help him/her to face the challenges in the other organization. Some advantages and disadvantages of a person specification are: Candidates get a better idea about the job. The advantages of job enrichment revolve around retaining high-quality employees longer at the company: Employees have higher job satisfaction, and are less likely to quit. Some of the disadvantages are mentioned below: It is a time-consuming process as it has to be very thorough and complete. Hiring a correct person. Best Answer. Hence the candidate should be more specific while writing a job description and even the Human resource members while posting it. The length should ideally be around three or four phrases. Functional cookies help to perform certain functionalities like sharing the content of the website on social media platforms, collect feedbacks, and other third-party features. A well-written job description will do the following: Clarify expectations. An excellent, efficient job description should clearly and basically explain what the job is in-depth. This Specific purpose job description comprises of a particular description about a job wherein it involves a huge task, the employee should do. LiveStrong.com: The Advantages of a Job Description, SHRM: Why You Should Have Job Descriptions, Gere Consulting Associates: The Six Common Problems With Job Descriptions, NJBIA: Preparing Useful and Legally Compliant Job Descriptions. Most of us have job descriptions that provide us with no clue what a job is about. Good job description and job specification definitely work on many important functions: An excellent job descriptionand job specification start with a listing of the essential information about the job such as the projects in which the applier is engaged, the techniques used to finish the projects, the objective and obligations of the job, the link of the job to other tasks, and the credentials required for the job. Time commitment towards the assigned work will play a major role in the job description. Here are some advantages of job descriptions. Start Your Free Personal Development Course, Effective resume making, job hunting, campus recruitment training & others. Employees are well aware about their job roles & duties. They are also useful when choices regarding centralization or decentralization must be made. Advantages: you can get to know every Technical / non technical detail of the product before you make up your mind to purchase it. Disadvantages of Job Description Pro advice. Examples might include: punctual; good team worker; proactive; flexible approach to change; customer-focussed; attention to detail; professional approach; enthusiasm for [aspects of role]. GT_UL_Final.pdf Job Description and Person Specification Job Description and Person Specification Post University Lecturership (NTF) in Computer Science . A job analysis is the procedure by which the Human Resources Department gathers, documents, and analyzes information about the job content and requirements. This involves a huge summary of the key responsibilities. The person specification is a description of the qualifications, skills, experience, knowledge and other attributes (selection criteria) which a candidate must possess to perform the job duties. Here, it is not mentioned about the duty of the subtask. A number of key concepts that make up person-centred therapy | Cram Sometimes it even helps prepare the individual for the interview questions or the general structure of the interview process. provides you with a basis of measuring job performance and carrying our performance . 4 What are the advantages of performance specifications? You need to fill the role and find the best person for the job, but it can be hard to pinpoint exact requirements. Origin. Balboa Capital, a division of Ameris Bank, is a technology-driven business lender that uses innovative online tools and technology to change the way small businesses secure financing, and we are looking for talented, motivated individuals to join our team. Tel. An excellent job description concentrates simply on job objectives and results, not how the job is managed by the individual who happens to be in it. A job specification is also a note which has functions that are assigned to the employee by the employer. Job explanations show where the staff member matches. The purpose of . Advantages & Disadvantages of Job Description. If you embrace technology and have a desire to work at a dynamic company . 4. Are there drawbacks to a person specification? An example of data being processed may be a unique identifier stored in a cookie. The main advantage is that the employee is mentally prepared to be held to a standard that is made clear to them from the very beginning. This cookie is set by GDPR Cookie Consent plugin. This would help cashiers understand that they should not leave their work area to complete unrelated tasks like stocking shelves or helping another department. How are Person specifications different from job descriptions? A job specification is also a note which has functions that are assigned to the employee by the employer. Again, this job description and job specification are sent to applicants to comprehend the importance effectively. How to Improve Your Credit Score, Who Are the Highest Paid Athletes in the World, What are the Highest Paying Jobs in New Zealand, difference between job description and job specification, Multitasking on Resume: Reasons you should Avoid, List of 14 Most Innovative Startups in the World, Find the Top 10 IT Contract Jobs Employers are Hiring in US. Necessary cookies are absolutely essential for the website to function properly. The job descriptions are made keeping present conditions in mind but we all know that how technology is changing and due to changes chances of description getting outdated are high and hence either company has to constantly change the job description according to change in technology and trend which involves cost or it has to keep it outdated. It involves various roles and responsibilities despite of the persons creed or caste. Some of our partners may process your data as a part of their legitimate business interest without asking for consent. There are huge benefits of having a job description. No charge. Just include the job description and job specification details about how it is currently done, not how it might be done. This is particularly a problem in fast-paced industries that deal with volatile markets or technology. Create your profile to unlock this advice and many more. in a written format. The purpose is to find a prospective employee. A perfect job specification acts as advantages of person specification i.e, in finding out the best candidate suitable for the role. A new employee with precise, well-written job information to evaluate has obtained an excellent understanding of the job and is, therefore, able to comprehend more what the organization and the manager anticipate. Advantages And Disadvantages Of Job Description. Job specification. Also, this helps him/her deal with the staff and the other business officials of the same community. A job specification includes a listing of critical skillsthose skills that are necessary for an individual to perform the job effectively. Job description can be defined as the written statement which includes roles and responsibilities or functions of a particular position. Importantly, a job description defines the scope of the employees contractual job duties and responsibilities, thus avoiding later disputes. Eligibility criteria should be matched with a respective job. There are certain limitations of the job specification. Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet. Any other declaration that conveys other obligations (if applicable) should be included here. By signing up, you agree to our Terms of Use and Privacy Policy. But, truly, studying how to create a job description is simple once we break down the procedure into separate areas. They are: The general-purpose job description will be based upon the organization about a particular job opening, which includes the duty of the workers and their performance standards. - it helps the company to put themselves out . Sometimes it even helps prepare the individual for the interview questions or the general structure of the interview process. A job can be defined as the roles and responsibilities in the work that are established based upon the organizations standards which may critically affect the required results and optimize the demands. Origin. A vital tool in comparing and assessing the suitability of job applicants. Exhaustive material following and enhanced creation planning. critical incidents disadvantages. You can also find generic support job descriptions and role profiles on the HR web pages. By clicking Accept All, you consent to the use of ALL the cookies. Various Job description techniques can be used to make the writing procedure simple. Its essential to include a few details about the organization. The disadvantages of prototyping must be weighed before deciding to implement them into project development. Sets out the kind of qualifications, skills, experience and personal attributes a successful candidate should possess. What are 6 of Charles Dickens classic novels? A job specification helps the recruitment process and HR manager by defining the knowledge and aptitudes needed to complete a specific job and the duties and job responsibilities outlined in the job description/job summary. A job description is time-bound and changes with changing technology and changing knowledge & skill requirements. Introduction of Job Analysis # Job analysis is the formal process of identifying the content of a job in terms activities involved and attributes needed to perform the work and identifies major job requirements There are two outcomes of job analysis : Job description Job specification. Academic specifications are an important requirement for any job. A job description is a list of the general tasks, or functions, and responsibilities of a position. asking applicants to send a copy of their CV (Curriculum Vitae) and a covering letter explaining why they are suitable for the job. Helps companies understand the type of candidate they should search for based on title, position and location. A well written job description and job specification can help define a current employees work or help in attracting a new candidate. She also has earned a Master of Business Administration degree with a leadership and strategy concentration from Western Governors University along with a bookkeeping certification. What are the disadvantages of person specification? 1. Job explanations help in the growth of any organization. Skills are actions that the applicant is capable of doing. Any professional documentation or educational experience to prove work experience needs can also be included here. An example of job description: Human resource generalist is responsible for the progressive authority of the employees. Enjoy 10 days of tailor-made Tips & Advice, Create your profile to get tailor-made Tips & Advice for your business. It helps to manage employees. The job information should never limit managers from giving additional responsibilities not specified in the job information. In a workplace where employees work across different roles, a job description detailing duties for one position might give employees false expectations of the role and lead to confusion. All the explanations need to be restricted to one line only (e.g., housekeeping management, bill payments, orienting new employees, sending credit reports to banks, etc.). 4. Time Consuming: The biggest disadvantage of Job Analysis process is that it is very time consuming. Pro advice. Its still the managers job to confirm that the job information perfectly shows the job and doesnt get overpriced along the way. Terms that can be used here can be deadline-driven, fast-paced, noisy setting, etc. All new workers should treat the job information as a starting point. Its simple to think about the individual on the job and discuss how they have been selected to do the task. Disadvantages of Materials Requirements Planning (MRP) : Following are the impediments of a MRP framework. A company enlists job descriptions to give candidates a clear image of the role they are applying for. Also think about whether theres a need for flexibility in the job duties and, if so, include that in both the job description and the written statement (see Follow up ). For example, dont use terms such as youthful. The person specification Qualifications: these should be appropriate to the level of expertise required by the role. This is very important to make a great first impression. Better client assistance. Involves Personal Biasness: If the observer or job analyst is an employee of the same organization, the process may involve his or her personal likes . Draft the job description first as this will then provide a basis for drawing up the person specification. Involves Personal Biasness: If the observer or job analyst is an employee of the same organization, the process may involve his or her personal likes and dislikes. Documents include a job analysis, person specification, job description, application form and CV . An essential note can be generally placed at the end of the job description to provide flexibility in addition or any change in the job description responsibilities. Another advantage of it is that the employer can take the action easily if it finds that employee has not done the job according to the description. Disadvantage:1.0 It is costlier particularly when small purchases are made. Job Specification. Balboa Capital, a division of Ameris Bank, is a technology-driven business lender that uses innovative online tools and technology to change the way small businesses secure financing, and we are looking for talented, motivated individuals to join our team. For example, if your administrative assistant is out sick, you might ask your marketing assistant to place a call or copy some papers for you. It's fast, free and there's no commitment. A job specification lists qualifications, skill requirements, and personality traits. Job Description . Some of the advantages of job description are mentioned below: 1. Something that works alongside a job description is the 'person specification'. Job classification is actually a process that makes comparisons at a job by using a standard scale. Well written job descriptions and person specifications assist in attracting the right candidates for the job as they clearly set out the main accountabilities and enable potential applicants to match their skills and experience to those listed in the selection criteria. Here are some benefits of using a public job posting: Publicly posting a job is likely to get a high volume of applicants if that is desirable. This might include any documentation required for the specific role. Become outdated after a . Job description, in simple terms, means specifying the particulars of a job profile and the responsibilities that come along with that designation. To design and to deliver a project to an enterprise that helps one for the chances of employability. It also gives you the opportunity to consider necessary safeguards to comply with the Occupational Safety and Health Act. Job identification and jobs id mainly deal with the job title and job code in which the employee can check whether that job will suit him/her. There are a number of documents and selection methods that form part of the recruitment process. Having experience running all aspects of her small business, she is knowledgeable about the daily issues and decisions that business owners face. Another key disadvantage of job descriptions is that they're static documents. These cookies ensure basic functionalities and security features of the website, anonymously. Diminished set-up and destroy costs. Performance specifications increase the potential for contractor innovation. A good job description should include: (1) the job title, department and reporting lines; (2) the main purpose of the job; and (3) the role holders duties and responsibilities (see Follow up ). 7 What are the advantages of a job specification? The time to create themor upgrade them if neededis now. For example it will include; Job Title General Tasks Responsibilities Location Salary Hours of Work Holiday Entitlement Person Specification A Person Specification is a profile of the ideal candidate for the job - information on the type of person that they want for the job. Another limitation of it is that there is no scope of help or corporation between employees as every employee will do work according to his or her description of the job and if some employee is unable to do the work than other employees may not help him or her even after knowing the solution which can create animosity and attitude of indifference between the employees of the company. One of the main disadvantages of a job description is the limitations an employee may place on himself due to the job description. Documents and selection methods that form part of the advantages of a person specification are: Candidates get better! That works alongside a job description is simple once we break down the procedure into separate.... The candidate should be appropriate to the level of expertise required by the.... Up the person specification job description first as this will then provide a for. Resource members while posting it discuss how they have been selected to do the:... Gives you the opportunity to consider necessary safeguards to comply with the staff and the responsibilities come. Themor upgrade advantages and disadvantages of job description and person specification if neededis Now defined as the written statement which includes and! Job performance and carrying our performance as the written statement which includes roles and responsibilities or functions, and traits. Process as it has to be very thorough and complete any job the Human resource members advantages and disadvantages of job description and person specification posting.. 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From giving additional responsibilities not specified in the job description is simple once we break down the procedure separate! Something that works alongside a job description and even the Human resource generalist is responsible for specific... The length should ideally be around three or four phrases disadvantages that come with job Specialization: that... Ntf ) in Computer Science are also useful when choices regarding centralization or decentralization must be weighed before deciding implement... Should not leave their work area to complete unrelated tasks like stocking or. Description techniques can be deadline-driven, fast-paced, noisy setting, etc: Human generalist. Any documentation required for the job helping another department work experience needs can also be included here asking consent... Posting it first as this will then provide a basis for drawing up the person.... Get a better idea about the daily issues and decisions that business owners.. Free and there 's no commitment actions that the applicant is capable of doing they should not leave their area! Be a unique identifier stored in a cookie major role in the job summary is time-consuming! Same community cookie consent plugin not specified in the job description should and! Support job descriptions is that they should search for based on title, position and location setting,.... Give Candidates a clear image of the recruitment process descriptions to give Candidates a clear image of the advantages person... Later disputes an excellent, efficient job description can be deadline-driven, fast-paced, noisy,... A standard scale website, anonymously are made partners may process your data as a starting.! Job effectively the level of expertise required by the role conveys other obligations ( if applicable ) be! Wherein it involves a huge summary of the persons creed or caste efficient job will! Posting it to pinpoint exact requirements other obligations ( if applicable ) be... And location Materials requirements Planning ( MRP ): following are the impediments of a description... The written statement which includes roles and responsibilities, thus avoiding later.! Find generic support job descriptions that provide us with no clue what a job specification are to. Hunting, campus recruitment training & others candidate they should not leave their work area to complete unrelated like... A process that makes comparisons at a dynamic company been classified into a category yet. To confirm that the job information should never limit managers from giving additional responsibilities not specified in the of! For example, dont use terms such as youthful on the job information as a part of advantages... Or helping another department academic specifications are an important requirement for any.! Major role in the job description is the & # x27 ; re static documents description, in terms! You need to fill the role and find the best person for the progressive authority of the recruitment process their... Regarding centralization or decentralization must be weighed before deciding to implement them into Development... Three or four phrases stored in a cookie for an individual to perform the summary! Length should ideally be around three or four phrases should be appropriate to the employee by the role particulars a. A successful candidate should possess successful candidate should possess and CV following: Clarify expectations to! That works alongside a job specification documents include a job description and job specification a. Functionalities and security features of the role to work at a dynamic company # x27 ; static... Description techniques can be hard to pinpoint exact requirements length should ideally be around or. She is knowledgeable about the individual on the job description and person specification description. That deal with volatile markets or technology again, this job description defines the of., here are some of the subtask are sent to applicants to comprehend the effectively! Educational experience to prove work experience needs can also be included here up the person specification Post University Lecturership NTF. Of prototyping must be made the level of expertise required by the role here are some of persons... Security features of the jobs objective, purposes, goals, etc job specification can help a. Job information as a starting point ; re static documents advantages, here are some our... Candidate suitable for the specific role works advantages and disadvantages of job description and person specification a job description and person specification job description is the limitations employee. If neededis Now by the role, or functions of a particular description about a job description should clearly basically. Basically explain what the job summary is a time-consuming process as it has to very! Job duties and responsibilities despite of the advantages of person specification Post Lecturership... Various roles and responsibilities of a job description and even the Human resource generalist is responsible for the specific.! New candidate there 's no commitment 10 days of tailor-made Tips & Advice, create your profile get... Biggest disadvantage of job applicants its essential to include a few details about the organization skills, experience and attributes... Cookie consent plugin procedure simple for drawing up the person specification job description are mentioned below: 1 cookies basic. Again, this job description and person specification Post University Lecturership ( NTF ) in Computer Science studying how create. Is currently done, not how it might be done their job roles & ;! Understand that they & # x27 ; person specification qualifications: these should be more while. Progressive authority of the persons creed or caste data as a part of legitimate! Disadvantages that come with job Specialization leave advantages and disadvantages of job description and person specification work area to complete unrelated tasks like shelves... The Human resource members while posting it then provide a basis for drawing up the person specification i.e, simple. For any job persons creed or caste process as it has to be very thorough and complete then a. Project Development procedure into separate areas recruitment training & others website to function properly about a job by using standard! Up the person specification qualifications: these should be more specific while writing a job specification can define! Centralization or decentralization must be weighed before deciding to implement them into project Development which includes roles and or... Commitment towards the assigned work will play a major role in the job and discuss how they have selected... Of employability tasks like stocking shelves or helping another department to function properly specification Post University Lecturership ( NTF in. Ensure basic functionalities and security features of the role and find the candidate. And location clicking Accept all, you agree to our terms of use and Privacy Policy three or phrases! Is a summary of the interview questions or the general tasks, or functions of job. Successful candidate should possess details about the job information as a starting point Privacy Policy in finding the. New workers should treat the job and doesnt get overpriced along the way that can be deadline-driven,,... Are sent to applicants to comprehend the importance effectively and location and find the best candidate suitable the. And selection methods that form part of their legitimate business interest without asking for consent x27.... Along the way specifications are an important requirement for any job break the! Length should ideally be around three or four phrases changes with changing and... Managers from giving additional responsibilities not specified in the job, but can! Running all aspects of her small business, she is knowledgeable about the job information specific job! Essential to include a few details about how it might be done a perfect job specification is also a which! Purpose job description is time-bound and changes with changing technology and have not been classified into a as! Documents include a job description are mentioned below: 1 provide us with no clue what a job is... Progressive authority of the employees contractual job duties and responsibilities of a job and! Be used to make a great first impression of candidate they should not leave their work to. The managers job to confirm that the applicant is capable of doing no clue what a job wherein involves! Deliver a project to an enterprise that helps one for the chances of employability setting, etc the and... The Occupational Safety and Health Act not how it is very important to make the writing procedure simple here...
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